Boston Veg Food Fest 2022 Sponsor & Exhibitor Information

Dear Friends,

It’s time to sign up!

Saturday & Sunday, October 1 & 2, 2022, will be our 27th Annual Boston Veg Food Fest, the longest-running veg festival in the nation. We will gather in-person at the Reggie Lewis Athletic Center.

  • We are limiting and curating registrations, and are using the ground-floor exhibit hall only.
  • Food exhibitors please register as soon as possible so we can submit your temporary food permit to the city health department. 
  • Registration deadline is 9/27/2022.

Read what previous sponsors and exhibitor say about our event!

Read carefully our Exhibitor Information and Regulations Governing Exhibitors, which includes our Food and Non-Food Policies. All ingredients must be vegan (no dairy, eggs or honey) and to further protect the environment, all disposables must be BPI-certified compostable. (We hire pros to handle our event waste.)

We offer this event to promote a way of eating and living that is kind to animals, the environment, and our own good health. We want to show the wide variety of plant foods and products that are available in the marketplace, and where to find them.

The festival is presented by the Boston Vegetarian Society. All event organizers and staff donate their labor, time, and talents.

Festival hours are Saturday 10-6 and Sunday 10-4 with Free Admission.

Feel free to contact us with questions at info@BostonVeg.org

REGISTER But first read the info below!


Sponsor Packages

Discount for applications with full payment by 9/27/2022

Principal Sponsor Package

$1,990 ($1,590 by 9/27/2022)

  • Our top level of sponsorship gets your logo on our mass transit media buy
  • Your logo on the front of the Festival program handout, given free to attendees upon entering and available via QR code
  • Prominent placement of your logo with link and with a description, as a Principal Sponsor on the Festival Sponsors  page
  • Your logo with link as a Principal Sponsor on the festival Home page.
  • Your logo on your own Main Stage slide between speakers in the Speakers’ Room
  • Promotional announcement of your sponsorship on our Facebook page
  • Dedicated @vegboston Instagram post solely for your company with tag to company’s Instagram account
  • Customized festival graphic provided by BVFF with your logo as a Principal Sponsor for your use on social media
  • Exhibit space of up to a 12 foot table, with prime placement, and two chairs
  • Wall or goal post behind your table provided for your banner

Major Sponsor Package

$1,075 ($875 by 9/27/2022)

  • Your logo as a Major Sponsor in the inside cover of the Festival program handout, given free to attendees upon entering and available via QR code
  • Prominent placement of your logo, with link and with a description, as a Major Sponsor on the Festival website
  • Inclusion in group Facebook and Instagram posts announcing our festival Major Sponsors with tag to your company’s social account
  • Customized festival graphic provided by BVFF with your logo as a Major Sponsor for your use on social media
  • Your logo on a Main Stage slide of Major Sponsors (grouped) between speakers in the Speakers’ Room
  • Exhibit space of up to a 12 foot table, with prime placement, and two chairs
  • Wall or goal post behind your table provided for your banner

Sponsor Package

$875 ($700 by 9/27/2022 )

  • Your logo, linked to your website, as a Sponsor on the Festival website
  • Listed as a Sponsor in the Festival program handout, given free to attendees upon entering and available via QR code
  • Customized festival graphic provided by BVFF with your logo as a Sponsor for your use on social media
  • Your logo on a Main Stage slide of Sponsors (grouped) between speakers in the Speakers’ Room
  • Exhibit space of up to a 12 foot table and two chairs
  • Wall or goal post behind your table provided for your banner

Exhibitors

Standard Exhibitor (8ft.)

$475 ($400 by 9/27/2022)

  • Listed as an Exhibitor on the Festival website and in the Festival program handout, given free to attendees upon entering and available via QR code
  • Exhibit space of one 8 foot table and two chairs

Small Exhibitor (6ft.)

$375 ($300 by 9/27/2022)

  • Listed as an Exhibitor on the Festival website and in the Festival program handout, given free to attendees upon entering and available via QR code
  • Exhibit space of one 6 foot table and two chairs

Small Exhibitor (4ft.)

$325 ($250 by 9/27/2022)

  • Listed as an Exhibitor on the Festival website and in the Festival program handout, given free to attendees upon entering and available via QR code
  • Exhibit space of one 4 foot table and two chairs

Non-Profit 501(c)(3) Exhibitor – Standard (8ft.)

$375 ($300 by 9/27/2022)

  • Listed as an Exhibitor on the Festival website and in the Festival program handout, given free to attendees upon entering and available via QR code
  • Exhibit space of one 8 foot table and two chairs

Non-Profit 501(c)(3) Exhibitor – Small (6ft.)

$275 ($200 by 9/27/2022)

  • Listed as an Exhibitor on the Festival website and in the Festival program handout, given free to attendees upon entering and available via QR code
  • Exhibit space of one 6 foot table and two chairs

Non-Profit 501(c)(3) Exhibitor – Small (4ft.)

$225 ($150 by 9/27/2022)

  • Listed as an Exhibitor on the Festival website and in the Festival program handout, given free to attendees upon entering and available via QR code
  • Exhibit space of one 4 foot table and two chairs

Add-ons and Details

Food Permit

All exhibitors of food or beverage for sale or sampling must complete the City of Boston Temporary Food Service Application. The city’s completed form must be submitted to us with your registration.

  • If you are serving/sampling open food or beverage, the city’s $35 permit fee will be added to your total. If you are a NON-Boston company, you need to submit your license from the city/town where you are licensed.
  • If you are selling/displaying ONLY commercially-sealed, prepackaged food or beverages which are not opened before leaving your table, you need to submit the city’s application form, but no fee is required.

We will get the permit for you using the completed form(s) that you submit to us. You will not get a paper permit. Your name will be on the Food Inspector’s list. Read our festival food policy below. 

Electricity

  • Small electric needs (e.g., charging a laptop or phone): $50
  • Large electric needs (e.g., blender, microwave, appliances): $150
  • Please list on form exactly what appliances you will bring (how many, what types of appliance.) This is needed to lay power cords to your table.

Product Samples

Please contact us to discuss distribution of product samples

Storage/Handling

  • Add $25 per pallet (full or partial) to your registration if you will ship product in advance, to arrive the week of the festival, Sept. 26-30 (not earlier.) Email us for shipping instructions and address, and ship at your own risk. We will get your items from storage and place them at your exhibitor table, ready for your arrival.

General Information

  • Vendors may offer their products for sale. A “show special” discounted price is recommended.
  • Vendors of food items are encouraged to offer free food samples to attendees.
  • Local vegan restaurants can sell their meals/food. Please offer taster-size portions since attendees like to try a variety of foods.
  • It is essential to read our Exhibitor Information and Regulations Governing Exhibitors. Exhibiting at our Festival is an agreement to these regulations. 
  • Exhibitors must supply their own refrigeration / ice chests. There is no refrigeration on site.
  • All disposable food sampling and serving materials must be BPI-certified compostable. This includes utensils, napkins, cups, plates, and straws. See our Regulations paragraph #5 for sources. We hire professionals to handle our compostable and recycled waste. Bring extra sanitary serving utensils.

Food and Non-Food Policies

Food Policy: All products must be free of animal ingredients (vegan.) This means no meat, poultry, fish, eggs, dairy, honey, animal parts, or byproducts. This also means no animal derivatives such as broth, gelatin, rennet, lard, tallow, enzymes, beeswax, and no dairy derivatives such as whey or casein. Any food items that do not adhere to this policy will be removed from display, sale, and sampling. Ingredients should be listed on the package or on the display, including for prepared foods or meals. Foods without artificial additives are most desirable.

Non-food Policy: All non-food items must not have been tested on animals, and must be free of leather, fur, wool, gelatin and any animal slaughter derivatives or animal products.

Printed Materials: Displays, handouts, and recipes may not promote foods that are non-vegan. Cookbooks must be vegan.

Allergens: Please have signage on your table that notes any of the FDA’s Major Food Allergens contained in your food, for example: Contains peanuts, wheat, soybeans, tree nuts (e.g., almonds, walnuts, pecans)

Disposables: To preserve the environment, all disposables used for food sampling and serving must be BPI-certified compostable. (See our Exhibitor Information and Regulations Governing Exhibitors paragraph #5 for sources.) We are striving to minimize waste from the event. We provide compost receptacles and staff to monitor them. We hire outside professional companies for proper handling and disposal of our compostable waste and our recyclable waste.

Note: The Boston Veg Food Fest reserves the right to decline any application at our discretion.


Register